MONITORING AND EVALUATION (M & E) SYSTEM

ME systems

 

While economic, social and environmental challenges are increasingly complex, various government agencies are facing growing pressure to deliver more and better products and services. To better track the implementation of the programs, projects and activities, and the prudence utilization of the resources, monitoring and evaluation (M&E) plays a crucial role. 

The M&E system provides clear and defined procedure and tools for the collection, processing, and reporting of targets, accomplishments, and/or results of ATI’s programs, projects, and activities.  

Output-level monitoring through the corporate M&E processes and the formulation of the Agricultural and Fisheries Extension (AFE) Results-Based Monitoring and Evaluation (RBME) System Report shows the results and changes that happened to the AFE recipients of the extension interventions of ATI in the previous years. The system also includes the impact evaluation and assessment of specific ATI programs and services.


Component 1: Output-level monitoring through the corporate M&E processes

This component details the processes and procedures on how the agency does the monitoring and evaluation of its targets and accomplishments. This part also includes the flow and specific steps in the submission of specific reportorial requirements to DA and other oversight agencies.

These reports will be the Institute’s basis in the performance assessment and evaluation of each operating unit vis-a-vis their approved work plans as well as in the translation of data into useful information for feedback and basis for decision-making by the management.

  • Training and Other Activity Completion Report through the Training Management Information System
  • Monthly Physical Report through the Online Planning, Monitoring, and Evaluation System
  • Narrative Report
  • Other DA Reportorial Requirement

Component 2: Outcome-level monitoring through the AFE RBME system

The AFE RBME system includes data collection procedures, which is done on a regular basis with farmers and AEW clients as the primary respondents for the survey. This is to determine the results of ATI’s interventions – policies, programs, and projects – whether these have been successfully implemented to produce the actual and intended results for the beneficiaries, or if the changes envisioned when the intervention was first developed have been achieved.

This component aims to help the Institute to have better knowledge and understanding on how the interventions work and come up with better-informed and evidence-based decisions towards continuous organizational improvement and reforms. Likewise, as the call for greater accountability and transparency increases for government agencies/offices, the information gathered from the AFE RBME system will help promote and report to the general public what ATI’s performance as the apex agency for the agriculture and fisheries extension in the country. This performance does not only account for accomplishments in terms of deliverables and outputs made but rather for positive changes that happened in the lives of clients.


Component 3: Impact Evaluation And Assessment of Specific ATI Programs and Services

This component covers the assessment studies conducted by the program implementers and development of evaluation studies which are contracted out with a third party of external evaluators. Expected deliverables are packaged studies/ research results for a specific program and/or service of the Institute.